Administrative Assistant

Location: Birmingham, AL, USA

Notice

This position is no longer open.

Company Profile:

At FORVIS, your career is designed with a purpose. We want our team members to thrive professionally and feel the impact their work yields when serving clients, industries, and local communities. This starts by empowering team members to design a career journey that leverages their skills and fuels their passions.

Creating a best-in-class employee experience is at the heart of our vision for the future. With several industry focus areas, multiple service lines, and locations in five geographical regions across the country to choose from, the opportunities for your career are without limit.

About FORVIS

FORVIS is a Top-10 professional services firm providing assurance, tax, and advisory services, driven by our commitment to using our forward vision to provide rewarding career opportunities and deliver unmatched client experiences. Learn more at FORVIS.com

Design your career with purpose at FORVIS. For more information about our firm locations, visit FORVIS.com. FORVIS, LLP is an equal opportunity/affirmative action employer. Employment selection and related decisions are made without regard to age, race, color, sex, sexual orientation, national origin, religion, genetic information, disability, protected veteran status, or other protected classifications.

It is FORVIS's standard policy not to accept unsolicited referrals or resumes from any source other than directly from candidates.

• FORVIS expressly reserves the right not to consider unsolicited referrals and/or resumes from vendors including and without limitation, search firms, staffing agencies, fee-based referral services, and recruiting agencies.
• FORVIS further reserves the right not to pay a fee to a recruiter or agency unless such recruiter or agency has a signed vendor agreement with FORVIS.
• Any resume or CV submitted to any employee of FORVIS without having a FORVIS vendor agreement in place will be considered the property of FORVIS.

Requisition Number: 2022-9746

Position Title:

External Description: Responsibilities

How you will contribute:

  • Providing support to practice leadership partners, including analysis and support for various financial management reports utilizing Excel and Word
  • Managing and maintaining complex calendars and coordinating appointments, meetings, and conference calls
  • Assisting with travel coordination needs of Insurance managers, directors, and partners through the use of Concur
  • Supporting Senior Leadership and administrative peers across multiple offices in coordinating communications with professional staff
  • Providing responsive, accurate, and approachable customer service
  • Liaising with internal departments to set up workspaces, phones, and access for new employees
  • Acting as the main contact for new employees during their transition and integration to work
  • Preparing, printing, and shipping client financial statements in an accurate and timely manner
  • Administering client billing as needed
  • Coordinating special meetings, events, and functions in and out of the office
  • Preparing correspondence, reports, and other items, as applicable, accurately, and timely
  • Understanding firm-wide policies and procedures and ensuring conformity and consistency in the application of guidance across the practice
  • General administrative help including copying, collating, binding, faxing, expense reports, filing, scheduling, etc.


We are looking for people who have Forward Vision and:

  • Meticulous attention to detail as there is a high volume of appointments in a fast-paced environment
  • Ability to achieve and maintain high quality in work, client, and team relationships
  • Ability to listen well and ask pertinent questions to ensure a thorough understanding of projects and tasks
  • Reliability, responsiveness, and punctuality
  • Ability to meet established deadlines, ensuring that work is accurate and complete
  • Ability to maintain strict confidentiality
  • Ability to multi-task, work well under pressure, and prioritize responsibilities


Qualifications

Minimum Qualifications:

  • At least 2 years of administrative experience
  • High school diploma or equivalent
  • Advanced proficiency using Microsoft Office programs including MS Word, MS Excel, MS PowerPoint, and MS Outlook required
  • Strong aptitude for learning new software in support of varying operations
  • Ability to work a flexible schedule and overtime as needed


Preferred Qualifications:

  • Microsoft Office certifications
  • Bachelor's degree

City: Birmingham

State: Alabama

Community / Marketing Title: Administrative Assistant

Location_formattedLocationLong: Birmingham, Alabama US

CountryEEOText_Description:

At FORVIS, your career is designed with a purpose. We want our team members to thrive professionally and feel the impact their work yields when serving clients, industries, and local communities. This starts by empowering team members to design a career journey that leverages their skills and fuels their passions.

Creating a best-in-class employee experience is at the heart of our vision for the future. With several industry focus areas, multiple service lines, and locations in five geographical regions across the country to choose from, the opportunities for your career are without limit.

About FORVIS

FORVIS is a Top-10 professional services firm providing assurance, tax, and advisory services, driven by our commitment to using our forward vision to provide rewarding career opportunities and deliver unmatched client experiences. Learn more at FORVIS.com

Design your career with purpose at FORVIS. For more information about our firm locations, visit FORVIS.com. FORVIS, LLP is an equal opportunity/affirmative action employer. Employment selection and related decisions are made without regard to age, race, color, sex, sexual orientation, national origin, religion, genetic information, disability, protected veteran status, or other protected classifications.

It is FORVIS's standard policy not to accept unsolicited referrals or resumes from any source other than directly from candidates.

• FORVIS expressly reserves the right not to consider unsolicited referrals and/or resumes from vendors including and without limitation, search firms, staffing agencies, fee-based referral services, and recruiting agencies.
• FORVIS further reserves the right not to pay a fee to a recruiter or agency unless such recruiter or agency has a signed vendor agreement with FORVIS.
• Any resume or CV submitted to any employee of FORVIS without having a FORVIS vendor agreement in place will be considered the property of FORVIS.

filler