Administrative Specialist

Company Profile:

At FORVIS, your career is designed with a purpose. We want our team members to thrive professionally and feel the impact their work yields when serving clients, industries, and local communities. This starts by empowering team members to design a career journey that leverages their skills and fuels their passions.

Creating a best-in-class employee experience is at the heart of our vision for the future. With several industry focus areas, multiple service lines, and locations in five geographical regions across the country to choose from, the opportunities for your career are without limit.

About FORVIS

FORVIS is a Top-10 professional services firm providing assurance, tax, and advisory services, driven by our commitment to using our forward vision to provide rewarding career opportunities and deliver unmatched client experiences. Learn more at FORVIS.com

Design your career with purpose at FORVIS. For more information about our firm locations, visit FORVIS.com. FORVIS, LLP is an equal opportunity/affirmative action employer. Employment selection and related decisions are made without regard to age, race, color, sex, sexual orientation, national origin, religion, genetic information, disability, protected veteran status, or other protected classifications.

It is FORVIS's standard policy not to accept unsolicited referrals or resumes from any source other than directly from candidates.

• FORVIS expressly reserves the right not to consider unsolicited referrals and/or resumes from vendors including and without limitation, search firms, staffing agencies, fee-based referral services, and recruiting agencies.
• FORVIS further reserves the right not to pay a fee to a recruiter or agency unless such recruiter or agency has a signed vendor agreement with FORVIS.
• Any resume or CV submitted to any employee of FORVIS without having a FORVIS vendor agreement in place will be considered the property of FORVIS.

Requisition Number: 2225765

Position Title:

External Description: Description & Requirements

FORVIS is looking for an organized and self-motivated Administrative Specialist to be responsible for providing administrative support to our office personnel. As an Administrative Specialist, you will work closely with our Administration team by handling clerical duties, proofreading, and formatting professional documents, and offering additional assistance where it is needed. This position will be required to work in our Downtown Chicago office.

How you will contribute:

• Merging, E-file, and processing business and individual tax returns including printing, binding, and assembly, utilizing firm-determined processes and procedures and tracking systems to ensure all data is entered
• Scanning documents as needed, including SurePrep usage
• Developing, formatting, and editing letters, reports, and other documents in Microsoft applications
• Creating, editing, and formatting PDF files using Adobe
• Document management and maintenance via SharePoint and PFX Engagement.
• Using extensive knowledge of internal business practices and priorities to proactively respond to daily issues and requests as authorized, keeping them apprised of critical issues
• Utilizing tracking systems to ensure all time and materials are recorded, project work and type are tracked, and project instructions and client interactions are fully documented.
• Scheduling meetings/training for the tax department
• Mail Room processing - FedEx, certified, priority mail packages
• Fulfilling print and copy requests
• Filing and scanning audit confirmations
• Copying, folding, and stuffing mailers
• Helping with proofreading of audit reports
• Binding audit and cost reports and PowerPoints
• Providing administrative assistance to partners for special projects
• Fulfilling reception/hospitality duties as a backup to the Receptionist
• Assisting in other administrative areas, including Report Processing, Tax Processing, and Office Services

We are looking for people who have Forward Vision and:

• Excellent organizational skills and the ability to prioritize and work well in a fast-paced environment
• Strong communication skills
• Meticulous attention to detail
• Ability to multi-task
• Ability to work well in a team environment and maintain a professional image
• Keyboarding competency

Minimum Qualifications:

• Advanced knowledge of Microsoft Office Suite and Adobe
• High School Diploma
• 2-3 years or more of relevant experience

#LI-CHI #LI-MB1

City: Chicago

State: Illinois

Community / Marketing Title: Administrative Specialist

Location_formattedLocationLong: Chicago, Illinois US

CountryEEOText_Description:

At FORVIS, your career is designed with a purpose. We want our team members to thrive professionally and feel the impact their work yields when serving clients, industries, and local communities. This starts by empowering team members to design a career journey that leverages their skills and fuels their passions.

Creating a best-in-class employee experience is at the heart of our vision for the future. With a global presence and diversified service offerings, we provide our FORVIS team members with an abundance of career paths to choose from. We pride ourselves on building an inclusive culture where the backgrounds and talents of all our people are valued. We view our people as our most important asset and invest in them by providing competitive total rewards, professional development, and rewarding career opportunities.

About FORVIS

FORVIS is a professional services firm providing assurance, tax, and advisory services. Created by the merger of equals of BKD, LLP and Dixon Hughes Goodman, LLP (DHG), FORVIS is driven by the commitment to use our forward vision to deliver Unmatched Client Experiences™. Ranked among the top 10 public accounting firms in the country, FORVIS has 5,500 dedicated professionals who serve clients in all 50 states as well as across the globe. FORVIS is built upon the strong legacies of BKD and DHG, which are reflected in a name that comprises partner initials and represents our unique focus on preparing our clients for what is next. Visit forvis.com for additional information.

FORVIS, LLP is an equal opportunity/affirmative action employer. Employment selection and related decisions are made without regard to age, race, color, sex, sexual orientation, national origin, religion, genetic information, disability, protected veteran status, gender identity, or other protected classifications.

It is FORVIS's standard policy not to accept unsolicited referrals or resumes from any source other than directly from candidates.

• FORVIS expressly reserves the right not to consider unsolicited referrals and/or resumes from vendors including and without limitation, search firms, staffing agencies, fee-based referral services, and recruiting agencies.
• FORVIS further reserves the right not to pay a fee to a recruiter or agency unless such recruiter or agency has a signed vendor agreement with FORVIS.
• Any resume or CV submitted to any employee of FORVIS without having a FORVIS vendor agreement in place will be considered the property of FORVIS.